Question:Ihaverecentlygotaseniorpositionwithinmycompany.Oneofmynewtasksistomakemonthlyprogressreportsonmydepartmentinfrontofotherseniorofficials.DuringmyfirstmeetingIpresentedmyideasandthenwasopen

Question

       Question: I have recently got a senior position within my company. One of my new tasks is to make monthly progress reports on my department in front of other senior officials. During my first meeting I presented my ideas and then was open to questions.  36  . My first reaction was to answer defensively. Later I realized that I shouldn't feel that way. But how can I keep cool and effectively answer questions in this type of settings?

       Answer:  Congratulations on your new position! Presenting in front of your peers is a hard task in itself and it becomes much more difficult when a question-and-answer period is required. Question and-answer periods are a great way to clarify the message and strengthen key points.   37  .

●  38  .

       When a person is asking a question show interest and a desire to understand the question by listening and asking for clarification*

● Buy time.

       When facing a hard question most people can't give an answer immediately. Buy time by repeating the question in your own words.  39  . These techniques allow you to quickly organize your thoughts as well as to make sure you will be correctly answering the question.

● Suggest a private meeting.

   A one-on-one meeting is a calmer setting than speaking in front of your peers.  40  .

A. Here are some ideas that can help you prepare for your next meeting.

B. You may also ask for explanation on the question.

C. It can also be more effective in exchanging ideas.

D. There were many difficult questions.

E. Some ideas can be quite concrete.

F. Restate the question with respect.

G. Show your true interest.

Answer 1

DAGBC